Functional Integration
UT San Antonio Integration
Functional Integration
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Functional Integration

Functional Integration is the thoughtful and methodical process that aligns and integrates the structures, roles, processes, and cultures of two or more merging organizations.

Functional Integration creates the institutional foundation needed to operate seamlessly across all campuses. It enables:

  • A unified operating model​
  • Consistent service delivery for faculty, staff, students and partners​
  • Clear roles and responsibilities across teams and leaders​
  • Aligned policies, systems, and workflows​
  • Stronger compliance, efficiency and collaboration​
  • A workforce model that evolves with needs

Building on this foundation, the following units and functional areas have begun active participation in the Functional Integration effort—working collaboratively to align operations, streamline workflows, and advance a consistent, institution-wide operating model.

Advancement
  • Updates
Business Affairs & Operations
  • Updates
Global Initiatives and International Services
  • Updates
Governmental Relations
  • Updates
Internal Audit
  • Updates
Legal Affairs
  • Updates
Marketing, Communications & Media
  • Updates
Office of the President
  • Updates
Research & Innovation
  • Updates

FIT Updates

Current updates from the active Functional Integration Divisions.

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  • Government Relations Strategy – Completed aspirant peer data collection to inform benchmarking and strategic positioning.
  • Government Relations Operations – Established bi-monthly cabinet updates to ensure consistent alignment and communication.
  • Government Relations Integration – Developed a comprehensive work plan to unify academic and health campus Government Relations teams and coordinated closely with the Office of Research and Innovation to align federal relations efforts.
  • Community Engagement Transition – Partnered with the Office of Research and Innovation to successfully transition the Westside Community Center to a new reporting unit.
Governmental Relations
March 2026
  • Transitioned from integration design to execution, aligning teams, priorities, and operations to support campaign planning and readiness.
  • Advancement Systems & Data Strategy: Initiated CRM migration planning and systems alignment to support campaign planning and long-term operations.
  • Donor Experience: Aligned stewardship and engagement approaches, improving coordination and clarity across donor-facing functions.
  • Stakeholder Communications & Engagement: Established unified messaging and communication cadence, increasing transparency and consistency.
  • Established a clear operating model, strengthening collaboration, decision-making, and integration across Advancement and Alumni Engagement.
  • Entered campaign planning phase, engaging consultant BWF and aligning leadership around shared goals and accountability.
Advancement
March 2026
  • Functional Integration Team (FIT) has launched, members include Carlos Martinez, Gilbert Loredo, Jaymie Mangelsdorf, Jason Hassay, Albert Carrisalez, Pete Arguello, Hilda Lopez and Cynthia Rocha.
  • Five working groups have been established to focus on key priorities:
    • Administrative Operations: develop and implement administrative processes and practices in the office that are efficient, comply with institutional policies, and ensure oversight, accountability, and sustainable over the long-term.
    • Advocacy & Relationship Building: develop a strategic plan to guide and strengthen UT San Antonio’s advocacy efforts at the local, state, and federal levels, and key campus stakeholders. The purpose is to design an approach that cultivates and maintains strategic relationships to advance the university’s mission, priorities, and reputation before elected officials, staff, and key government offices. The working group shall include an approach that establishes OGR as the trusted resource to the campus community on emerging issues, legislation, and regulations. Recommend roles, workflows, and tools needed to support the plan. The resulting plan will align with the UT San Antonio’s strategic plan, mission and values.
    • Early Knowledge & Communications: develop an Early Knowledge System to monitor, gather intelligence, and analyze local, state, and federal governmental activities and policy shifts that have the potential to impact the university’s strategic goals.  Recommend roles, workflows, and tools needed to sustain the system and ensure leadership receives timely, forward-looking intelligence for proactive decision-making.
    • The Future of Westside Community Center: review the future of the Westside Community Center and, in collaboration with the Office of Research and Innovation and appropriate academic units, develop a plan to determine the best approach to advance the university’s priorities.
    • Metrics & Key Performance Indicators (KPI): design a comprehensive performance framework for the Office of Government Relations (OGR) that defines key outcomes, benchmarks best practices, and develop balanced metrics. Recommend data collection methods and establish reporting processes to provide leadership with regular, actionable insights for accountability and continuous improvement.
Governmental Relations
Nov 2025
  • Functional Integration Team (FIT) has launched, members include Karl Miller-Lugo, Sonia Vasquez, Abigail Risley, Cheri Wiese, Rebecca Anderson, and Sabrina York.
  • Seven working groups completed discovery work that led to the formation of three new cross-functional groups focused on key priorities:
    • Advancement Systems & Data Strategy: assess and recommend paths for aligning systems, data, and reporting to support seamless operations and inform long-term planning, while ensuring continued functionality across both institutions.
    • Donor Experience: evaluate and propose interim approaches to provide consistent and high-quality donor experiences across both institutions, ensuring coordinated stewardship, reporting, and frontline engagement during the campaign wind-down and bridge to the future state.
    • Stakeholder Communications Engagement: develop and coordinate a unified internal and external communications and engagement strategy to ensure consistency of message, brand, and constituent experience across both institutions.
Advancement
Nov 2025

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